Reconcile a room
Physical count a room — scan or enter found quantities and close out discrepancies.
Overview
Reconciliation is the periodic physical count. Pick an open reconciliation or open a new one for a specific room, then scan or tap products to enter the Found Stock — Klu tracks every discrepancy between expected and found. Close the reconciliation when everything is accounted for, and stock adjusts to match the counted values.
When to use it
- End-of-day or end-of-shift count
- End-of-month stocktake
- Investigating suspected inventory loss
- Preparing for an internal or external audit
How to use it
Video tutorial coming soon
- Open Stock from the drawer menu and tap Reconcile Stock in the header.
- Either select an open reconciliation from the list or tap Open New and pick a room.
- Tap Start to Reconcile — the reconciliation screen opens for that room.
- Scan a product QR label OR tap a product row to open the update modal.
- Enter the Found Stock — Klu shows Stock, Found Stock, and Discrepancy side by side.
- Repeat for every product in the room.
- Tap Close Reconciliation — Klu warns if any products are still pending, then shows a final summary of discrepancies to confirm.
Tips & gotchas
- Closing a reconciliation updates stock levels to the counted values — the previous expected counts become irrelevant after close.
- You can pause and resume a reconciliation — it stays open across sessions until you close it, and the iPad remembers your spot via the
reconcileIdpersistent state. - Only one reconciliation can be open per room — if a room is already in use, pick the existing one instead of opening a second.
- Don't run waste or move adjustments in a room with an open reconciliation — the counts will drift and the final discrepancy numbers won't mean anything.
- A closed reconciliation can't be reopened from the iPad — go to the Dashboard reconciliations tab to reopen it.