Receive a purchase request
Record received quantities and auto-restock inventory into branch rooms.
Open in dashboardSuppliers → Purchase Requests
Overview
Receiving a PR records what actually showed up from the supplier — which can differ from what was ordered — and auto-restocks the matching quantities into the target rooms you pick.
When to use it
- Goods arrived from a supplier and need to be added to branch stock
- Received quantity differs from ordered quantity (short shipment, over-shipment)
- Allocating received items across multiple rooms (e.g., main storage vs. back-of-house)
How to use it
Video tutorial coming soon
- Go to Suppliers → Purchase Requests.
- Find the PR — it must be APPROVED.
- Open the row action menu and choose Receive.
- For each line item:
- Enter the received quantity (defaults to ordered quantity).
- Pick the target room for that item.
- Set the received date if different from today.
- Click Confirm — status moves to RECEIVED and stock is auto-created in the chosen rooms.
Tips & gotchas
- Received qty can differ from ordered qty — short or over shipments are supported.
- Target room is per line item, so different products can go to different rooms.
- Once RECEIVED, the PR is final — you cannot cancel or edit it.
- Stock movements are logged in each room's audit trail.