Purchase Orders tab
Inter-branch purchase orders — one branch requests stock from another.
Open in dashboardInventory → Purchase Orders
Overview
The Purchase Orders tab on a branch is for inter-branch POs — stock requests between your own branches, not supplier POs. (For supplier purchase requests, see Organization -> Suppliers.) A PO is the request/approval document: PENDING -> APPROVED / REJECTED / CANCELLED. When approved, Klu creates a linked Transfer Order for the actual stock movement. The PO becomes COMPLETED when the linked transfer is completed, or REVERTED if an in-transit transfer is reverted.
When to use it
- A branch runs low and wants to pull stock from another branch
- Formalizing internal supply requests with an approval step
- Tracking which sister branch owes what to which
How to use it
Video tutorial coming soon
- Open Inventory -> Purchase Orders.
- Click New PO (or equivalent header button).
- Fill the form:
- Source branch — where the stock will come from.
- Line items — product + quantity per item.
- Expected delivery (optional).
- Submit — status is PENDING.
- The source branch reviews and Approves or Rejects.
- Once APPROVED, Klu creates a linked Transfer Order. The transfer handles shipping, receiving, and stock movement.
Tips & gotchas
- This is an inter-branch flow — for supplier POs, use Organization -> Suppliers -> Purchase Requests.
- PO approval alone does not deduct stock. Stock leaves the source branch when the linked Transfer Order is shipped.
- A PO can be cancelled before the linked stock movement is completed.
- MANAGER+ is required to approve.
- Deleting a PO is restricted to OWNER.