Cancel a purchase request
Kill a PR that won't be fulfilled, before it's received.
Overview
Cancel a purchase request to mark it as void. You can cancel in any state except RECEIVED.
When to use it
- Supplier can no longer fulfil the order
- PR was created by mistake
- Spend was denied after approval
- Goods won't arrive in time and need to be reordered
How to use it
- Go to Suppliers → Purchase Requests.
- Find the PR — any status except RECEIVED is cancellable.
- Open the row action menu and choose Cancel.
- Confirm in the modal.
- Status badge changes to CANCELLED.
Tips & gotchas
- RECEIVED PRs cannot be cancelled — stock has already moved.
- Cancellation is permanent but the PR stays in the list for audit history.
- If you need to order the same goods later, create a new PR.
- Cancelled PRs are typically filtered out of the default view.